Privacy Policy

THE ONTARIO AGGREGATE RESOURCES CORPORATION

This policy has been developed in accordance with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA), a copy of which is available from:

The Office of the Information and Privacy Commissioner of Canada

112 Kent Street, Ottawa, Ontario, K1A 1H3
Phone 1-800-947-6850, TTY 6513-992-9190
or on the web as www.priv.gc.ca/en

“Personal Information” is recorded information pertaining to an identifiable individual, including but not limited to

address, phone number, SIN number, ethnic origin, colour, religion, age, sex, sexual orientation, marital or family status, income, educational, medical, psychiatric, or criminal history, any identifying number, personal opinions or views of an individual. It does not include business information such as the name, title, business address, e-mail address or phone or fax number of an employee of an organization.

The Ontario Aggregate Resources Corporation is committed to respecting the privacy of its aggregate licence and permit holders, landowners, and its employees by adhering to the privacy principles set forth in the PIPEDA and the Privacy Act, R.S.C., 1985. In this Privacy Policy, the references to “TOARC”, “we”, “us” and “our” means The Ontario Aggregate Resources Corporation.

Last Policy Revision: June 3, 2021

INTRODUCTION

TOARC acts as Trustee of the Aggregate Resources Trust (the “Trust”) and was appointed by the Minister of Natural Resources and Forestry in 1997. The Trust’s purposes are:

(a) the rehabilitation of land for which a Licence or Permit has been revoked and for which final rehabilitation has not been completed.

(b) the rehabilitation of abandoned pits and quarries, including surveys and studies respecting their location and condition.

(c) research on aggregate resource management, including rehabilitation.

(d) making payments to the Crown and to regional municipalities, counties, and local municipalities in accordance with regulations made pursuant to the Aggregate Resources Act.

(e) the management of the Abandoned Pits and Quarries Rehabilitation Fund

(f) such other purposes as may be provided for by or pursuant to Section 6.1(2)5 of the Aggregate Resources Act.

In August of 1999, Addendum 1 to the Original Trust Indenture was signed to expand the Trust Purposes to include:

(a) the education and training of persons engaged in or interested in the management of the aggregate resources of Ontario, the operation of pits or quarries, or the rehabilitation of land from which aggregate has been excavated; and

(b) the gathering, publishing and dissemination of information relating to the management of the aggregate resources of Ontario, the control and regulation of aggregate operations and the rehabilitation of land from which aggregate has been excavated.

TOARC collects information from its Clients and the Ontario Ministry of Natural Resources and Forestry for the purpose of maintaining a database of licences and permits in the Province of Ontario. This database is used for the preparation of annual production reports, invoices for annual fees and royalties and the compilation of the annual statistical report “Mineral Aggregates in Ontario – Statistical Update.” The information is also used to determine the need for rehabilitation on revoked aggregate sites. TOARC also collects information on abandoned (‘legacy’) and surrendered aggregate sites across Ontario, maintains databases that facilitate the rehabilitation on qualifying abandoned (‘legacy’) sites and disseminates information on aggregate management and research.

PRINCIPLE 1 - ACCOUNTABILITY

PRINCIPLE 2 - IDENTIFYING PURPOSES

We will identify and document the purposes for which we collect, use, or disclose Personal Information at or before the time of collection. The purposes will be limited to those which are related to our business and which a reasonable person would consider are appropriate in the circumstances. We collect, use, and disclose Personal Information concerning our licensees and permittees (“Clients”) for the following reasons:

We collect, use, and disclose Personal Information concerning our licensees and permittees (“Clients”) for the following reasons:

To establish and maintain reliable records for Client relations and communications
To compile production and other statistics for the report “Mineral Aggregates in Ontario– Statistical Update”
To open and maintain a Client file
For transaction, billing, record-keeping and refund purposes and other Client contact and service matters
To facilitate audit and archival purposes
To facilitate account collection and loss prevention
To meet our legal and regulatory obligations
To compile and maintain a public database for the “Surrendered Sites Mapping and Reporting Tool”
As otherwise required or permitted at law

We collect, use and disclose Personal Information concerning landowners for the following reasons:

To facilitate rehabilitation on qualifying abandoned aggregate sites

We collect, use, and disclose Personal Information concerning our employees for the following reasons:

To recruit, train, manage, recognize and retain a highly qualified and motivated workforce
To administer compensation and benefits
To establish and maintain harmonious employer-employee relations
To assess an employee’s performance, abilities and development requirements
To assist with safety, illness or injury of employees that affects their work, including workplace, safety and insurance issues
To meet our legal and regulatory obligations
As otherwise required or permitted at law

If we plan to use Personal Information we have collected for a purpose not previously identified, we will identify and document this purpose before such use.

PRINCIPLE 3 - CONSENT

PRINCIPLE 4 - LIMITING COLLECTION

PRINCIPLE 5 - LIMITING USE, DISCLOSURE, AND RETENTION

PRINCIPLE 6 - ACCURACY

PRINCIPLE 7 - SAFEGUARDS

PRINCIPLE 8 - OPENNESS

PRINCIPLE 9 - INDIVIDUAL ACCESS

PRINCIPLE 10— CHALLENGING COMPLIANCE

THE ONTARIO AGGREGATE RESOURCES CORPORATION

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THE ONTARIO AGGREGATE RESOURCES CORPORATION